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At Actek we specialise in installation, implementation and maintenance of time and attendance systems.
The genius behind any product is evident in it's simplicity. Time and attendance is the process of recording, gathering and calculating the working hours of employees for the purpose of paying them them fair and accurate wages for the time that they have worked.
Since it is extremely time consuming to collate and calculate hours worked, a time and attendance system not only reduces fraud by preventing misrepresentation of time worked, it also drastically reduces time spent on collating information as it is automatically computerised.
Once computerised, your wages can become a very quick, easy and painless task to perform. Our time and attendance software integrates into most of the payroll packages, thus making payroll a breeze.
Our time and attendance systems are designed to be easy to use from the perspective of both the employees that are required to clock in and out on it as well as from the perspective of the person responsible for the management of the system.
Whether you employ 10 or thousands of employees we have a solution that will perfectly suit your needs.
Did you know that a time and attendance system is one of the very few business expenses that actually pays for itself often within the first month of purchasing it?
Our systems are reliable and extremely affordable. We have rent to own options available including installation, training and support from as little as R585.00 per month.
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Did you know that time and attendance system also benefit employees?
We offer the following Time and Attendance Solutions:
More accurate payslips
Few things are more irritating for employees than to get shorted on their payslip. Correcting the problem takes time and effort. This leads us to the first major benefit for employees: an improved time tracking system increases paycheck accuracy.
More accurate time records will result in more accurate payslips. Even a simple upgrade from potentially illegible handwritten records to automated time and attendance can reduce the payroll errors. Recording exact start and stop times with a biometric or facial recognition device(instead of jotting down estimates on a handwritten timesheet or manual spreadsheet) helps ensure employees are paid more accurately for their actual work time.
There is no doubt about it an automated system increases accuracy. The system itself calculates work hours, eliminating clerical errors. Data is exported from the time and attendance system to the payroll system, eliminating data entry errors.
Result: more accurate paychecks and happier employees.
A second major annoyance for employees is when they arrive on time and work a full day — only to see other, less conscientious employees apparently get away with long lunches, late arrivals and early departures. This can lead to morale problems for those of your employees who do play by the rules — and if left unabated, can create a culture of cheating on your time slips.
Of course, this can be frustrating for you as an employer, too! But it’s difficult to police all your entrances and exits every minute of every day.
Enter your time and attendance system. By accurately recording the time each employee arrives and leaves, the system will help highlight those employees who return a full day’s work for a full day’s pay… and those who are trying to game the system.
A biometric solution will eliminate the practice of “buddy clocking,” where one employee asks another to clock in or out on the first employee’s behalf. Actek offers a range of computer-based biometric fingerprint and facial recognition systems.
Result: conscientious employees perceive their diligence is recognised. Slackers are identified and can be “encouraged” to shape up.
Improved job satisfaction
Most employees don’t mind working the occasional bit of overtime. But putting in hours of overtime virtually every day for weeks or even months can eventually wear down even the most enthusiastic worker. Especially when you’re not sure your hard work is being recognised.
Sometimes overtime is necessary to address an unusual situation. But when almost every employee in a work group is putting in extra hours nearly every day, this should send up red flags to management… unless you don’t know about it because your time and attendance method isn’t up to standard.
Prolonged or excessive overtime is a major contributor to employee stress. It can lead to decreased productivity, lowered morale and even physical illness. Worst of all, your best employees may jump ship, looking for a less stressful workplace.
An accurate time tracking system, correctly used, will alert you to excessive overtime situations. Our software-based systems will even send you proactive alerts when employees are approaching overtime. This enables you to investigate and deal with the issue.
For example: perhaps your investigation reveals one work group has been swamped by too many “urgent” projects that all need to be done right now. They’re working late every night, long after everyone else has gone home. Possible solutions might involve re-prioritising their tasks, bringing in temporary help or assigning some projects to other work groups.
The point is, unless you know about the situation, you can’t do anything to address it. Once you know, you can take steps to more fairly balance the workload.
Result: employees don’t feel as overworked. When they do work overtime, they can feel confident it’s been noticed.
(As an added benefit, reducing chronic overtime may also help you reduce your labor costs!)
We're all in this together
As we’ve seen, employers aren’t the only ones who benefit from improved time tracking. Employees are more likely to enthusiastically adopt a new time and attendance system when they understand the benefits it brings to them.
The earlier and more you involve your employees in the process, the more likely it is you’ll have their buy-in and support. The result — a smoother, easier implementation. You’ll start realizing the cost and time savings of the new system even faster.
When you’re ready to upgrade your time tracking, take a look at the time and attendance solutions Actek has to offer. With our huge variety, you’re sure to find something that meets your needs… and that your employees will love, too!